Host information
A host organization can send Schedule 1 (Host Information and Event Terms) through the form on this site. The convention agreement is completed in writing outside the form. This page does not collect an electronic signature.
Submitting Schedule 1 does not confirm the event, sign the agreement, or open the Brand Standards Manual or brand asset files. BCI lists those files only after a reviewer records that the written contract is signed and then grants brand access.
Please complete Schedule 1 (Host Information and Event Terms) on this page. Mark any item that does not apply as N/A, and include the requested supporting details. Review the draft convention agreement with your organizing committee and note any proposed changes. The event name, dates, venue, legal contracting entity, signatory, financial terms, and local arrangements stay open until both parties confirm them in writing. All BCI-branded materials must go to the BCI Brand Manager at least twelve weeks before the event or campaign launch and may not be published, produced, displayed, or distributed until BCI gives formal written approval.
You can save a draft and email yourself a link to continue. Write N/A where an item does not apply.
Start Schedule 1Brand submission checklist
Use this checklist for each item that carries the BCI name, logo, tagline, or other BCI identity. It is a guide for this version. It is not a submission tracker.
BCI Brand Manager: [email protected]
- Send the item to the BCI Brand Manager at least twelve weeks before the event or campaign date.
- Use only official BCI asset files supplied by the Brand Manager. Do not recreate or modify the logo.
- Follow the clear-space, minimum-size, contrast, color, and typography standards in the current Brand Standards Manual.
- Give the BCI mark and the host mark equal visual prominence. Group sponsor and other third-party marks separately.
- Get written permission for third-party marks, images, artwork, and other protected materials.
- Wait for formal written approval before publishing, printing, displaying, producing, or distributing.
- Submit the item again when a material change is made.
- Keep the approval record and the final approved files with the host event records.
Materials in scope include invitations, event websites, social posts, press releases, advertisements, programs, signs, stage and screen graphics, videos, certificates, badges, merchandise, and sponsor layouts.
